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DCA Meetings 2005
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Doxey Community Association - Meetings 2005
Minutes of the meeting held on 12th January
2005
Present: Nigel Barnett, John Corcoran, Susan Corcoran, Isabella
Davies, Michelle Elliot, Richard Essex, Sue Fox, Sarah Jessop, Sally Hems,
David Hughes, Joan Moore, Stephen Moore, John Perks, Pat Perks, Barbara
Simpson, Gill Smith, Terrence Strickland, Mike Turner, Adrian Venables,
Michael Wright
Apologies: Joyce Beach, Tom Beach, Hannah Burgess, Jane Essex, Claire
Gaisford
Minutes of the meeting held on 8th December 2004
Approved as a correct record
2. Matters arising from the minutes of the meeting held on 8th
December 2004
Anti Social Behaviour The Express and Star (12/01/05) had reported
more incidents of motorcycle riding in the area and that there is to be a
police crackdown. Riders seen at the weekend had come by car and were
therefore unlikely to be local people and others had told residents they had
permission from the landowner. Lord Stafford owns the land and is unlikely
to have granted permission himself. It is to be investigated with the farmer
to establish the true situation.
Post Office Survey The letter and draft survey were circulated during
the meeting. It aims to establish current post office usage to demonstrate
that some level of service is still required in Doxey. A number of comments
were shared about inadequate service at the General Post Office in Stafford
town centre and the cost involved in travelling to town. People were urged
to make formal contact with SM to report such issues. SM and Doxey Times
deliverers will distribute 104 (1 in 10 households) forms. Forms to be
returned to the William Sutton Centre. A further collection point will be at
the church. A return by date (by the end of January) will be added to the
covering letter.
Christmas Card Recycling Competition The box at the William Sutton
Centre is already full and will be emptied on the evening of the 12/01/05.
All cards must be collected and weighed and a signed weight form returned to
the Community Council by the end of the month.
Training Courses All current courses will resume next week (week
beginning 17th January), no additional classes have been arranged
as yet.
Parish Council Mary Booth, the Chief Executive of Staffordshire
Parish Councils’ Association is arranging a speaker for our February
meeting.
William Sutton Housing Association Ltd. Congratulations were passed
on to the WSHA on their success in achieving Charter Mark status.
Christmas Party A letter of thanks was sent to Mark Smith for
organising the popular and successful event.
3. Doxey Community Association Constitution
It was felt that as the Community Association and its role had grown over
time and the amount of funds it was handling had increased. Therefore it
would now be wise to apply for charitable status. This will open up new
opportunities for funding and grants and will involve the development of a
new constitution. A model constitution suggested by the Charity Commission
was used and the objects recommended by Community Matters were adapted to
fit our own aims and objectives. The implications of charitable status and
our responsibilities were highlighted. A number of other points were raised
and discussed and the decision was taken to formally adopt the constitution.
The current honorary members (Chair, Vice Chair, Secretary and Treasurer)
will sign the document.
4. Youth Forum
A Youth Forum meeting had taken place on 10th January 2005.
The main issue at this meeting was the leisure barn. John Ryan, a business
advisor had attended the meeting. He recommended that ideas should be put
down on paper and a sketch of the facilities be prepared by the end of
January. A business plan and formal presentation would need to be produced
and skills of local individuals identified. Decisions would also have to be
made about how the company would run, and whether there would be a
membership fee, for example. Anyone who knows people with relevant skills
should get in touch with the Forum. The existing youth service provision was
acknowledged but the leisure barn would provide services to the people of
Doxey on an entirely different level. JM requested that the presentation be
given to the Community Association so all members are aware of the plans and
ideas.
5. Village Voices
A further award of £1500 has been received from the County Council Arts
Development Scheme. Mikron are visiting on the 7th, 8th
and 9th of February and will return on the 23rd and 24th
to speak to people about memories and folklore over the last 100 years of
our history. Workshops on history and archiving have already begun; others
are planned on technical skills (see Richard Essex), set design and music
(see Geoff Moore). There will be an intensive series of workshops during the
Easter holidays. The launch of the national play will take place in Doxey on
Saturday 11th June 2005, the venue is yet to be confirmed.
6. Programme for 2005
Plans will be made as the year progresses. MT will organise Clear-Out
days for the year and will liase with JM to arrange dates. The Community
Association thanked SH for the commemorative plate she had made to mark our
2004 Stafford Borough Green Award, which features the Doxey Ducks.
7. Doxey Times
The February edition will feature Village Voices, information about the
Parish Council, an article about a local resident and one from our Community
Beat Officer. There will be a feature about the motorbike issues and three
people have approached SM to request advertising space. It is anticipated
that it will be a double issue (equivalent to four sides of A4). It is
intended that it will be printed and distributed by 28th January.
8. Correspondence
No correspondence has been received since the last meeting
9. Any Other Business
The land by the Football pitch near The Drive has been over-used, it is
currently a mud bath and is in very poor condition. It was requested that a
proper path be put in place. It is understood that the land belongs to the
Universal factory; enquiries will be made to the County Council to establish
the status of the right of way. TS highlighted that 2005 is the year of the
volunteer and this could be an opportunity for local people to help their
community; he will bring a leaflet to the next meeting. SM also believed the
Ramblers Association could help.
So far attempts to restart the children’s clubs have been unsuccessful.
SCVYS have been contacted to organise insurance for the drop in sessions and
an update will be given at the next meeting.
10. Date of next meeting
Wednesday 9th February 2005 at 7pm at the Sutton Centre | |
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Doxey
Community Association
Parish Council Talk, held on 9th February
2005
The chair invited our guest speaker - Mark Gater, Chairman of
Silverdale Parish Council - to give a brief talk on the role of a Parish
Council. The session was opened for questions; the main points of
discussion are listed below:
What are the duties of a Parish Councillor and
what skills and knowledge are needed?
Legally one must be over the age of 21 years, a British or European
Union subject and live or work within 3 miles of the parish boundaries.
The only additional needs are that you have the interests of your
community at heart, be willing to work hard for them and be able to
attend at least a majority of the Parish Council meetings (there has to
be a minimum of 4 meetings per year). A Parish Council would be given
guidelines and training is available, generally through the SPCA.
A leaflet is available for the Staffordshire Parish Councils’
Association (SPCA) outlining the details, SM has a number of copies and
these will be available from the William Sutton Centre, at the church
and at the local shops.
Would we need training?
A handbook is available for new councillors, the SPCA run training,
provide information and offer on-going training for parish councils.
This usually involves a day or half day on specific subjects and is
delivered locally.
What role does the Clerk play?
The Clerk is a paid employee of the Parish Council and performs
secretarial duties such as minute taking and producing letters to
external agencies, essentially taking the administrative actions they
are instructed to at meetings. Before a new parish council appoint a
clerk Stafford Borough Council provide such services.
What would we need as a Parish Council?
An experienced or well-informed clerk would be beneficial to guide
the other councillors and help business matters to move forward. It is
important that information is freely shared - a change to the laws
governing local authorities (such as Parish, District or County
Councils) means that all minutes of meetings and personal details of
councillors must be readily available to the electorate. A newsletter
(such as Doxey Times) is an additional resource which helps to spread
information.
What can a Parish Council do?
Representing the views of local people and lobbying other local
government bodies (i.e. the Borough and County Council). As a parish
council our voice is more likely to be heard and responses are generally
received more quickly than other organisations, such as a Community
Association. Although planning applications are sent to a Parish Council
for comment they are only able to recommend not decide whether such
applications are successful.
In addition to this it is possible to negotiate to take on some
Borough or County Council services in return for payment, e.g. park up
keep or basic highways duties such as verge maintenance.
What does a precept involve?
A precept is the amount of money the parish council decide to take
from each household as part of the council tax, it is calculated on the
same basis as council tax, i.e. depending up on your homes ‘band’ and is
clearly shown on your bill. The money is collected by the Borough
Council and paid directly to the Parish Council.
You are not able to refuse to pay this additional charge, however if
you wish to change the amount payable you are urged to stand as a
Councillor or find a prospective councillor who agrees with your opinion
and lobby the Parish Council from inside!
In Doxey, the precept for the first year has been set by Stafford
Borough Council at £10 per year for a Band D house, meaning the average
home in Doxey will contribute around £7 each for one year.
Do Parish Councils represent a political party?
No, they are usually non-political and non-religious. Individuals who
have personal political views are able to become parish councillors but
a political party does not drive the council as a whole.
If I don’t want to be a Parish Councillor can I
attend meetings?
Yes, the public are able to attend meetings but are not permitted to
interrupt whilst business is being conducted. There is an allocated slot
for people to voice their opinions, usually at the beginning or end of
each meeting.
What are the benefits of becoming a Parish
Councillor?
Personal enjoyment and satisfaction knowing that you are helping
local people as well as the ability to take action and influence
positive change for your community.
Doxey Community Association
Minutes of the meeting held on 9th February
2005
Present: Nigel Barnett, John Corcoran, Susan Corcoran, Val D’Arcy,
Isabella Davies, Laura Day, Sue Fox, Sarah Jessop, Sally Hems, David
Hughes, Joan Moore, Stephen Moore, Denise Peel, John Perks, Pat Perks,
Barbara Simpson, Gill Smith, Sanjoli Seehra, Darshan Singh Seehra,
Terrence Strickland, Mike Turner, Adrian Venables, Glyn Woodward,
Alistair Wray.
Apologies: Joyce Beach, Tom Beach, Michelle Elliott, Jane Essex
Minutes of the meeting held on 12th January 2005
Approved as a correct record and signed as such by the chair in
accordance with our new constitution and Charity Commission guidelines.
2. Parish Council
If more than nine people stand for the new Doxey Parish Council, we
will need an election, if only nine people stand they will all
automatically become parish councillors and if less than nine stand
those who put themselves forward for nomination will become councillors
and have the power to co-opt other members. There is a bi-law that
states that a parish council election cannot happen on the same day as a
general election, it must take place three weeks afterwards. It is
predicted (but not confirmed) that a general election may take place on
Thursday 5th May 2005; therefore the Doxey Parish Council
election would take place on the 26th May, if there were no
general election on the 5th May our Parish Council election
will take place on 5th May.
Nominations are open until early April; you must obtain papers from
the Borough Council (where a briefing will be given to each applicant).
When you receive your papers you must find ten people who are on the
electoral role and who live or work in Doxey to sign your form in
support – do not wait for others to nominate you. A person may sign more
than one nominee form if they believe they would make good councillors.
If you would like more information about the forms contact Jane Peat at
Stafford Borough Council.
3. Doxey Community Association Constitution
After speaking to Helen Dart at Stafford District Voluntary Services
BS sent the constitution and application for charitable status to the
Charities Commission. It was decided that the Chair, Secretary and
Treasurer would be the trustees until the AGM in May when a formal
election could take place. As a result of the changes DCA now has a
membership system. It was decided to set the membership at 50pence per
year, payable to BS.
4. Youth Forum
The Youth Forum gave a presentation about the leisure barn project.
They had appointed a board comprising:
Chair
Adrian Venables
Managing Director
Hannah Burgess
Finance Director
Sue Fox
Marketing & Sales
Michael Lee
Quality Control
Claire Gaisford
Their aim is to provide leisure facilities for Doxey (the whole
community) and their objectives include consultation, researching
locations and building types, liaison with local groups and agencies,
identifying funds and recruiting skills. They want to provide sports
activities such as basketball and indoor bowls and the venue would
include additional facilities such as meeting rooms, a café, changing
and showering facilities, etc. It is estimated this project will cost
£950 000 plus employment of permanent staff. They need to identify local
people who can advise and help; this would include someone with business
and finance planning skills and a consultancy and design engineer.
They have been in touch with the developer, Mr Pritchard whose plans
may have an impact on project development, however no plans have been
produced and submitted for permission as yet. The on-going debate about
the Riverside Recreation Centre may also affect the project. Concerns
were raised that this idea will take time to evolve and young people
need something to do now. SF advised DCA of cuts to Youth Service
budgets and on-going discussion with SCVYS to re-start the drop in
(although it was felt a more active youth club was needed there is no
suitable location for such a facility). Bad behaviour, a lack of youth
workers and no operational bus had led to the loss of the youth bus
visits.
The group’s next meeting will be held on 14th March at 6
pm in the church.
5. Village Voices
The scriptwriter and director from Mikron had spent three days in
Doxey meeting local people who had stories to tell of history and
heritage. Groups are being set up and activities are progressing well.
Everyone involved in the project will meet at the William Sutton Centre
on Thursday 24th February at 7 pm. Dates for the performance
of the Doxey play are confirmed as Sat 30th April and Sun 1st
May 2005.
6. Doxey Times
The March edition will include:
A parish council update
Leisure barn information
The Mikron visit
Information about the new church sign (see AOB)
The telephone number for the Community Beat Officers and
hopefully an article
People were reminded that local businesses could place small adverts
in the newsletter and that this helped offset some of the production
costs.
7. Any Other Business
The football pitch has been spoilt again by bikes riding on
the land and the grass has returned to a similar state to the
one it was in before the Borough Council improved it
People were reminded to call 999 if a crime was seen being
committed, the Community Beat Officers are there to report
incidents to after the event
People were also asked to be vigilant around the church as
signage had been replaced at great cost after it was vandalised
last year
10. Date of next meeting
Wednesday 9th March 2005 at 7pm at the Sutton Centre
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Doxey Community Association
Minutes of the meeting held on 9th March
2005
Present: Nigel Barnett, John Corcoran, Susan Corcoran, Isabella
Davies, Laura Day, Michelle Elliot, Claire Gaisford, Sarah Jessop, David
Hughes, Joan Moore, Stephen Moore, John Perks, Pat Perks, Barbara
Simpson, Gill Smith, Mike Turner, Adrian Venables, Alistair Wray, Glyn
Woodward
Apologies: Joyce Beach, Tom Beach, Jane Essex, Sue Fox, Sally Hems,
Stephen Moore
Minutes of the meeting held on 9th February 2005
Approved as a correct record
2. Matters arising from the minutes of the meeting held on 9th
February 2005
Parish Council Nomination forms are available from the end of
March and should be completed and returned the Stafford Borough Council
by 7th April 2005. If you have any queries call the Borough
on 619424. A full list of nominees will be published on 11th
April; if you are on the list and have changed your mind or wish to be
removed you have 24 hours to notify the Borough Council in writing.
Information is still available from collection points.
Charitable Status BS has received a letter from the Charity
Commissioners who agree in principle with our application. One amendment
was requested and that is to find four more trustees to add to the
existing three to create the seven outlined in the document. ME, SF, SM
and GS have been approached. The seven trustees will stand until the
next election at the AGM in May. Once all trustee forms have been
received by the Charity Commission it will take 15 days to get approval.
3. Youth Forum
The Forum had not met since the last DCA meeting and their business
consultant is on holiday. Mr Pritchard had asked for a meeting with HB,
SF and AV to discuss their plans for a leisure barn. There was nothing
else to report
4. Village Voices
Mike Lucas and Richard Povell from Mikron have conducted a series of
interviews with local people and are making progress with the
development of a story. During their return visit they had toured the
Universal factory and held workshops for the actors, run by Laura
Sydonie and Rob Tuck. Approximately 25 different people attended the
events over two nights and they were felt to be fun and exposed a lot of
talent! Richard is now writing the script and has many ideas. Mikron
return on 28th March for two weeks of intensive rehearsing.
Whilst they are back in Huddersfield rehearsals will continue in Doxey
until they return on the 25th April for another intensive
period of rehearsals during the week before the play. DCA are pleased
that the press are now picking up the story and running articles. We
have also received a further £2500 from Awards For All (Lottery Group)
and are now only waiting to hear from the Midlands co-op.
5. Programme for 2005
Village Voices local production will happen on Saturday 30th
April and Sunday 1st May
Clear Out Day is scheduled for Sunday 8th May, no
electrical, flammable or toxic goods are allowed. Another will
happen during September or October. The May event will be
publicised on posters and in the Village Voices programme
The AGM will take place on 11th May. The
Association agreed that the police (preferably a high ranking
officer) should be invited back to give a talk and answer local
concerns
The annual plant sale will take place on Saturday 14th
May
The professional version of Village Voices will be premiered
on Saturday 11th June
There will be no Doxey Day in 2005
The Funday will be arranged for Saturday 6th or 13th
August. JP and PP offered to organise the event again
The Village Voices Exhibition will happen in September
A day trip to Blackpool illuminations will be investigated by
DH, to take place in late September or early October. It will be
open to all and coach travel organised, under 16s must be
accompanied by a responsible adult
6. Doxey Times
Articles suggested included:
Two adverts
Village Voices information
Plant Sale
Blackpool illuminations trip (note expressions of interest to DH)
Clear Out Day (note expressions of interest to MT)
SM to do an interview with the vicar. JC will ask the vicar about
this
The newsletter will be produced and distributed at the end of
March/early April. GW offered to deliver on Virginia Park and more
deliverers may be needed around Doxey Fields
7. Correspondence
No correspondence has been received since the last meeting
Any Other Business
The bus service was causing renewed concern. Services are
erratic and late. On 5th March one resident had
waited for the return bus from the town centre between 12.10 and
12.30, when it did not arrive he waited at Sainsburys until 1.27
pm. There had been nine complaints made of no shows earlier that
week. One person wanted to catch the 9.00am service for a
doctors appointment but the next bus did not arrive until 9.55.
The bus had been seen passing the school at 8.55 am and it
appeared the service had left early, which was unacceptable. It
was commented that there used to be a 10-minute stop/waiting
period in Doxey that enabled drivers to make up lost time if
necessary but this had been removed from the drivers schedule –
a reduced bus timetable was suggested so that the service could
be more reliable. Pushchair users also reported problems as old
buses were being used on the route and a driver in training had
been on the school bus, which raised concerns about legal
issues. JM will bring bus services up at the next Stafford-wide
Tenant Federation meeting, as this could be a common issue where
collectively voices may have greater influence.
A computer course on databases will start at the school on 12th
April. The previous sessions had maintained the attendance
levels at 7 or 8
Anyone interested in photography should express their
interest to JM so that they can be involved in the two sessions
as part of the Village Voices project
9. Date of next meeting
Wednesday 13th April 2005 at 7pm at the Sutton Centre
(click here for
printable (pdf) Version )
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Doxey Community Association
Minutes of the meeting held on 13th April
2005
Present: Nigel Barnett, John Corcoran, Susan Corcoran, Isabella
Davies, Sarah Jessop, Sally Hems, Carol Haigh, David Hughes, Joan Moore,
John Perks, Pat Perks, Barbara Simpson, Gill Smith, Mike Turner
Apologies: Joyce Beach, Tom Beach, Michelle Elliot, Jane Essex,
Stephen Moore
Minutes of the meeting held on 9th March 2005
Jane Essex was approached to be a trustee, not Gill Smith; otherwise
the minutes were approved as a correct record
2. Matters arising from the minutes of the meeting held on 9th
March 2005
Parish Council Eleven nominations were received, Doxey requires
nine parish councillors and as two nominees withdrew there will be no
need for an election. The chair thanked and congratulated everyone.
Councillors are David Adams, Nigel Barnett, Isabella Davies, Carol Haigh,
David Hughes, Mick Johnson, Philip Kinnersley, Stephen Moore and John
Peel. The councillors are now awaiting details of the first meeting.
3. Youth Forum
There was no formal report as SF is out of action and the young
people were involved in Village Voices rehearsals. MT reported that a
number of young people had approached him about a lack of facilities on
the playing field. JM reminded the group that the Borough play strategy
stated that there would be no new equipment provided all investment
would be put into maintaining existing facilities, which means Doxey has
missed out. MT will write to Mike Heenan about the situation.
4. Village Voices
Over two weeks the writer and director, musical director and two
actors hosted intensive rehearsals at the church. The play is a series
of stories about Doxey people and incidents woven together to show a
history of the village ranging from VE Day celebrations to the opening
of the M6 motorway. There have been a number of minor set backs due to
illness of key characters but rehearsals have gone very well and the
steering group were glad to report that it has engaged a wide range of
people aged 7 to 70! Their hard work was acknowledged. Rehearsals are
continuing and Stephen Moore is supporting the actors and Geoff Moore is
working with the musicians. A legacy of the project could be the
creation of an on-going music and drama group. Everyone is welcome to
watch current rehearsals and reminded that tickets are available from
Bradbury Rise Stores, Doxey Stores, Barbara Simpson and Tourist Office
in Stafford. Individual tickets are £2.50 and family tickets are £6, but
there will be some availability on the door at a cost of £3 with no
concessions. Dates are still Saturday 30th April at 7.30 pm
and Sunday 1st May at 3.30 pm. The publicity group has
designed a promotional flyer and posters are being processed. TV and
Radio have been informed and expressed an interest in the project. Local
representatives, e.g. Borough Councillors will receive personal
invitations. Unfortunately the Co-op bid was unsuccessful, however this
shortfall can be met from other sources. We are currently awaiting news
from the Charity Commission because once we have charitable status we
are able to apply to many more sources. The play is being adapted into a
professional production for Mikron’s 4 person touring play and will
premiere in Doxey on Saturday 11th June.
5. Programme for 2005
Posters are being produced and will be displayed to promote
Clear Out Day on 8th May
JM has had difficulty contacting Inspector Grainger but will
ask him to speak at the AGM. The new vicar was also suggested as
a good public speaker, as was a representative of the police
authority.
Due to the fire JM and SM are unable to supply seedlings and
plant pots for the plant sale on 14th May at the
Three Tuns, however other sources have pledged to help. If
anyone has any spare plant pots please bring them along.
Bric-a-brac will also be for sale on the day.
Fun day has been confirmed as Saturday 13th
August. Concerns were raised about certain activities posing a
possible danger so a list of activities will be given to
Playaway so they are able to confirm if races such as the
three-legged event have been banned!
DH has investigated the possibility of a trip to Blackpool in
late September or early October. People are able to book on
scheduled trips already operated by Happy Days or hire a
54-seater coach. Tickets would cost £10 each but donations from
local firms, such as Universal will be sought to supplement
this. DH has approximately 20 people interested so far.
6. Doxey Times
Village Voices
Advertisement of the availability of the mobile library which
is located at Doxey House between 2.00 and 2.35 pm and 2.40 –
2.50 pm on The Drive opposite the post box on alternate Tuesdays
The AGM, plant sale, fun day date and clear out day will all
be included
If the date of the first parish council meeting has been
decided this will be included as will a list of all the
councillors.
7. Correspondence
The renewal of DCA's Community Matters membership has been requested
and will be paid. Joan also received copies of the Sundial magazine.
8. Any Other Business
The August meeting will be a social event and catering will be
arranged by DH and SH as it was last year. All are welcome
9. Date of next meeting
The AGM will be held on 11th May 2005. It will be held at
the church from 7.00 pm when refreshments will be served and the meeting
will officially begin at 7.30 pm.
(click here for
printable (pdf) Version )
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Doxey Community Association
Minutes of the meeting held on 8th June
2005
Present: Nigel Barnett, John Corcoran, Susan Corcoran, Isabella
Davies, Sally Hems, David Hughes, Mick Johnson, Sarah Moody (SMo), Joan
Moore, Stephen Moore (SM), John Peel, John Perks, Pat Perks, Barbara
Simpson, John Smith, Mike Turner, Adrian Venebales
Apologies: Joyce Beach, Tom Beach, Michelle Elliot, Jane Essex, Sue
Fox, Claire Gaisford, Denise Peel
Minutes of the meeting held on 13th April 2005
Approved as a correct record
2. Matters arising from the minutes of the meeting held on 13th
April 2005
Parish Council It was suggested that the Parish Council be a formal
agenda item in future to give a parish council representative an
opportunity to update the group at the DCA meeting. NB, the chair,
reported that they are currently finalising bank details, insurance and
other technical issues. The Parish Council have joined the Staffordshire
Parish Councils’ Association (SPCA) and are currently advertising in the
newsletter and within the SPCA database for a clerk. The SPCA were
thanked for their help so far, they have offered a free training day as
well as the ad hoc advice they have already received. Parish Councillors
were pleased that there had been a public presence at meetings so far
and it had been decided to have a ‘public forum’ at future meetings to
enable members of the public to speak. The ninth member (to replace the
person who resigned) is being sought, there has been some interest but
if no one takes up the position the council are able to co-opt. There
was also a request for a Parish Council notice board so that information
and minutes can be displayed.
3. Youth Forum
There was no formal report as SF is still unwell. AV reported that
there are on going discussions about the leisure barn but meetings will
not start again until SF returns. The Forum has also become involved
with a consumer services watchdog. The football pitch around the mouth
of the goal has no grass and is overgrown elsewhere; there is some
litter and a number of holes around the grounds. A request was made to
the Parish Council to lobby the Borough Councils Open Spaces department.
MT had received no reply to the letter he sent on the matter last month.
There are concerns that the play scheme is not operating this year,
young people have requested activities such as football, basketball,
athletics and woodcrafts. JM offered to attend a meeting about the
issues discussed and AV agreed. JM will liaise to organise a date.
4. Report on Village Voices
Those present had attended one or both performances. Evaluation and
response had been very positive. Everyone was delighted with the outcome
and were pleased that Doxey people had been involved. The displays had
been featured at the county show in Culturegen’s tent. A DVD is now
available at a cost of £3.50; videos can be made for those who do not
have DVD players.
5. Report on Clear Out Day
This was another good event with little left over at the end and no
rubbish. A car full was taken to Save The Children. JM has a wooden cot
which will be advertised in the Doxey Times if no one wishes to take it.
6. Report on Plant Sale
About £140 was raised from the sale of plants and bric-a-brac. There
were many plants donated and some are left over so will go on the DCA
stand at the summer fete at the school.
7. Programme for 2005
The Village Voices professional premiere will take place in
Doxey on Saturday 11th June at 7.30pm at the church
Fun day has been moved to Saturday 20th August.
Concerns were raised about certain activities posing a possible
danger at the last meeting but Playaway were unable to confirm
if races such as the three-legged event have been banned, they
suggested contacting the school
DH investigated the possibility of a trip to Blackpool and
Saturday 17th September was chosen. The cost will be
£10 per head if the coach is full, it will leave Doxey at 8am
and return from Blackpool at 9pm with a two-hour tour of the
lights. An adult must accompany children under 12. An advert
will be placed in Doxey Times, but DH has approximately 20
people interested already.
The next Clear Out Day will take place in late
September/early October
8. Doxey Times
Blackpool Illuminations trip
Advertisement of the cot
New fun day date
Post Village Voices activities, including an advert for the
DVD
A reminder about safety near the railways
Date of the next Parish Council meeting
Next DCA meeting
All information should be sent to SM by 25th June
9. Correspondence
The renewal of DCA's Community Matters membership has been
confirmed, it came with an invitation to their 60th
AGM and information on children’s policies and working with
vulnerable people. DCA already have a policy as part of its
constitution
Further Local Development Framework consultation literature
had been received from Stafford Borough Council. JM will respond
personally as the timescales are short
We received a Green Awards nomination form and DCA will put
themselves forward for the work that has happened over the last
12 months
An additional letter from Stafford Borough Council was
received regarding open spaces, if there are areas anywhere in
the Borough which may benefit from a clear up people should
notify Paul at the Borough Council by doing a sketch or small
written description of the area
Walking For Health leaflets are now available with dates of
May, June and July events
10. Any Other Business
SM reminded the meeting that the School Fete is taking place
on Friday 24th June at 3.15pm; any help on the plant
stall would be welcome.
There had been an incident on the railway tracks and the
British Transport Police wished to remind people of the dangers.
A litter picker was requested by SH so that she can clear up
litter left around the estate. JM will provide it.
It was thought that young people had dammed Swallow Brook
causing concerns about the wildlife living there; JM will
contact Staffs County Council to establish whose responsibility
it is.
The Real Nappy Campaign are hiring the party tent and will
make a small donation, this should cover the cost of the kit to
put the tent up on hard ground, this will cost £70.
9. Date of next meeting
Wednesday 13th July 2005 at 7pm at the Sutton Centre
(click here for
printable (pdf) Version )
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Doxey Community Association
Minutes of the meeting held on 13th July
2005
Present: Nigel Barnett, Tom Beach, John Corcoran, Susan Corcoran,
Isabella Davies, Sally Hems, David Hughes, Sarah Moody (SMo), Joan
Moore, Stephen Moore (SM), Denise Peel, John Peel, John Perks, Pat
Perks, Darshan S Seehra, Mike Turner, Alistair Wray
Apologies: Michelle Elliot, Sue Fox, Barbara Simpson
Minutes of the meeting held on 8th June 2005
Approved as a correct record
2. Matters arising from the minutes of the meeting held on 8th
June 2005
Clear Out Day A gentleman from Highfields who visited Doxey
and saw the advert for the cot in Doxey Times came and took it away. SM
reported that he has found information on a similar scheme based in
Stoke-On-Trent and a web-based initiative; he will give a full report at
the September meeting
Green Award An application, similar to those in previous years
(with additional information about Village Voices) has been submitted
Litter Pickers Those who requested litter pickers at the last
meeting can collect them from JM
3. Youth Forum
No one was in attendance to give a full report, however the group
have been unable to meet due to exams and participation in taster
courses.
4. Life Support Project
Dr Darshan Seehra, who lives on The Ridgeway in Doxey, presented an
initiative to the group. In response to concerns that there is little
for young adults to do in Doxey, he felt energies could be channelled
into a positive activity and offered to provide (with support from other
local qualified professionals, including his wife who is a nurse) basic
life support training, based on a tried and tested methodical approach
of teaching. It would be a one off session (one to two hours long,
depending upon numbers) in which people aged over 16 (but will include
mature 12-16 year olds) learn how to give mouth-to-mouth and use the
recovery position, etc (it will run more than once on different dates in
response to demand, refresher sessions are also recommended). The course
will be certificated, which will boost confidence and look impressive on
a CV. Funding advice has been provided by neighbours; employed by the
County Council and Community Council. The meeting gave the idea its full
support and JM suggested setting up a working group once funding was
secured. This group will include young people to ensure that promotion
is done in the most appropriate way to attract them. SC, DP and SMo
offered to be involved in this group; others said they would attend a
class. It was suggested that sessions be held in both main community
locations, the Church and the William Sutton Centre to attract a wider
audience.
5. Parish Council
The Parish Council are already achieving great things, including
arranging for lights to be fixed in Broadmeadow Croft and enabling the
re-starting of the summer play scheme, which will operate during the
summer holidays at the school. There will be three sessions per day for
four weeks. The next meeting of the Parish Council will be in
mid-August.
6. Report on Village Voices
The event was very well attended, by about 180 people. Mikron were
happy with the way everything went and have since done a number of
performances in the South Midlands where it was received very well.
Everyone agreed that they had enjoyed it and that the show was a credit
to Mikron and to Doxey. BS will give a full financial report at the
September meeting now that all documentation has been sent to and
approved by Arts Council England, West Midlands. A car share is
available to see the other Mikron show, Wheel of Fortune in High Offley
on the 24th August. Six people have expressed their interest
so far and anyone else wishing to attend should contact JM.
7. Programme for 2005
Fun day will take place on Saturday 20th August.
No additional equipment is required, but SC will look into
whether the church has a Parachute. PP and JP asked for
volunteers to help supervise on the day, parents have also been
invited to attend. NB offered the help of some students who will
be staying with him at the time. Help is particularly needed
with the putting up of the party tent at around midday. The
police have been asked to attend and they have said they hope to
join in!
DH has 18 interested, 10 definites and 8 people who have paid
deposits for the trip to Blackpool Illuminations. He is hopeful
that by the end of the month there will be more interest, but if
numbers are limited, those who have paid deposits and expressed
keen interest will be able to attend a coach company organised
trip instead, to avoid disappointment.
The next Clear Out Day will take place on the 2nd
October. Volunteers were asked to attend to help MT
8. Doxey Times
Blackpool Illuminations trip
Play scheme
Fun day reminder
High Offley trip to see Wheel of Fortune
Advert for the video version of the Village Voices
performance
A reminder about summer holiday issues, such as litter
dropping and safety
Date of the next Parish Council meeting
Next DCA meeting – the social event in August
The playgroup will be approached to see if they would like to
advertise in the next issue. ME suggested that small adverts be
placed in Doxey Times for unwanted goods as she has had a number of
queries about large items of furniture which could be of use to
others. This method works well on a notice board at the William
Sutton Centre. Alternatively people could call the Furniture
Exchange on 01785 606674 for free collection. All information to be
included in the August edition should be sent to SM by 22nd
July
9. Correspondence
The monthly community matters mailing has arrived with the
newsletter, which SM recommended people look at if they want
ideas for community action. Also enclosed was a nomination form
for the Year of the Volunteer. The closing date for nominations
however is 18th July
JM has received a mailing about Connexions, the one-stop shop
for young people, anyone wishing to read it should contact JM
JM had also received a letter from SC as treasurer for the
Parish Church thanking the Community Association for full
payment for the use of the church during the Village Voices
rehearsals and performances
10. Any Other Business
AW has asked a number of people whether they would be
interested in starting a Neighbourhood Watch Scheme (NHW). The
response was very positive, but people would like to know what
is involved before committing. MT suggested contacting the
Staffordshire Police NHW Co-ordinator. ID is a co-ordinator for
her street and looks after 20 houses. They monitor any unusual
activity and report incidents. SM pointed out that some
companies would give a reduction on premiums if you live in a
NHW area. JM suggested inviting a NHW representative to speak at
an autumn meeting.
There are still very few low-level buses operating on the
number 6 route at peak times. NB has enquired and has been
advised by the Council that there are no current plans to
introduce them on all runs at this time. Residents have
questioned why fares have risen so much if there will be no
improvement to services. Concerns were also recorded following
the closure of Doxey Post Office, increasing the reliance of
some people on bus travel into the town centre. SH had seen
signs on the buses stating that low-level buses would be
operational from 8th May 2005, but they are
infrequent and used in the main part on a Sunday when the bus
service extends to Telford. JM suggested selecting a day and
monitoring the times and types of buses operating
AW suggested a litter pick. This will take place on Monday 8th
August. Volunteers to meet at the William Sutton Centre at 6pm,
all equipment will be provided (gloves and pickers, etc.)
The church will be open from 11.30 until 12.30 on 14th
July for people wishing to remember those killed and injured in
the London Bombings. A two-minute silence will be observed at
midday
The young people who performed the rap at the beginning of
the community performances of Village Voices entered the
Stafford Borough Raw Talent Competition and won. The Community
Association wish to pass on their thanks and congratulations.
9. Date of next meeting
The social event will take place on Wednesday 10th August
2005. No formal business will be conducted. Refreshments will be
organised by DH and SH
(click here for
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Doxey Community Association
Minutes of the meeting held on 14th
September
Present: John Corcoran, Susan Corcoran, Jane Essex, Sally Hems,
Ian Henry, Jayne Henry, Sarah Moody (SMo), Joan Moore, Stephen Moore
(SM), John Perks, Pat Perks, Darshan S Seehra, Gill Smith, Alan Thomas,
Adrian Venables
Also in Attendance: Vicky Singleton, NHW Co-ordinator
Apologies: Nigel Barnett, Tom Beach, Joyce Beach, Marian Belcher,
Isabella Davies Michelle Elliot, David Hughes, Sue Fox, Barbara Simpson,
Iain Simpson
Minutes of the meeting held on 13th July 2005
Approved as a correct record
2. Matters arising from the minutes of the meeting held on 13th
July 2005
Life Support Project This project involves a range of doctors and
nurses teaching basic life support skills to local people on a voluntary
basis. The project is funded by Community Champions. They will teach
groups of up to 10 people aged 12+. It will comprise a one off 2-hour
session, with refresher courses every 6 months. Sessions will happen
fortnightly to enable as many people as possible to participate.
DS asked for 5 teams of volunteers:
Course Trainers – 9 doctors and nurses identified by and including DS
and his wife
Refreshments – PP and JP offered to take on tea, coffee and biscuit
duty
Promotion – AV suggested Hannah Burgess might wish to be involved
Printing – AV offered, a printer will be purchased using part of the
grant
Venue organisation – to meet approximately 30 minutes before a
session to open up and arrange furniture as appropriate. SH, GS & JM
will rotate and SC and JC will help at the church
DS will start to order equipment immediately and claim back costs
from Barbara. Tesco and Ink Box were suggested as good places to source
paper and card for certificates.
Sessions will take place on alternate Thursdays, starting in early
October, ten people volunteered to participate in the first session,
other sessions will be advertised in Doxey Times. A question was raised
about teaching CPR on children – it would cost an extra £150 to buy an
appropriate manikin. This can be done with authorisation from funders if
savings are made elsewhere on the budget. Initially only adult CPR will
be taught, but if people do wish to learn about CPR on children,
specific sessions could be run.
3. Neighbourhood Watch (NHW)
Vicky Singleton, one of the Chase Division NHW Co-ordinators talked
to the group about setting up a NHW scheme. NHW came to the UK from
America 23 years ago to address a spate of burglaries on a British
street. The scheme has 40,000 member households and there are 900
schemes operating in Chase Division (of which Doxey is a part). There
are existing schemes in Doxey and interest has been expressed from a
further 2 locations. NHW is a free scheme that is owned and run by the
community, with support from local police. It has 3 objectives:
Reduce Crime – The police give advice on security, property
marking, preventing crime, reducing risk and providing
information so that people are aware of key issues which may
affect their area (via a telephone notification service).
Nuisance incidents can also be dealt with.
Maintain Community Values – by looking out for each other and
communicating information community spirit is built and quality
of life improves
Help Police – Report suspicious incidents, bogus callers,
etc. reduce crime through vigilance and act as ‘CCTV’
It is important that membership to the scheme is obvious using
signs and stickers. A survey of offenders revealed that 65% of
burglars would think twice before committing a crime in a NHW area.
It can also reduce home insurance premiums and such benefits should
be highlighted to apathetic members of the community to encourage
their involvement.
NHW co-ordinators review crime patterns so that people can be
kept up to date with what is really happening, support setting up
and running schemes (including tackling other issues such as dog
fouling) and provide information. This information is also put into
a newsletter which highlights issues; shares success stories and
provides useful contact numbers.
To set up a scheme a letter is sent to households to establish
interest. This includes a tear off slip, which is returned so
households can be identified. A meeting is then organised to discuss
what will be involved.
Vicky explained that images on TV are untrue. Members do not
interfere, they help and look out for each other, and real crime
statistics are provided to reduce fear of crime. If a scheme is set
up but after a time struggles, there are various ways a NHW
co-ordinator can reinstate interest, including street meetings and
leaflet drops. It does not matter if not everyone is interested
schemes vary in size from 2-3 households to whole villages. Vicky
will be happy to return to Doxey if people do want to start a scheme
in their area.
4. Youth Forum
After much investigation by AV it has been established that Sue Fox
is due back to work soon. JM will contact her to discuss the next steps
5. Parish Council
Parish Councillors were involved in another event in Stafford so SM
informed the group that Parish Plans had been discussed. They intended
to continue consultation done during the Planning for Real exercise some
years ago. A working group have been formed and they will meet in
October. The Plan will help to identify what people in the area want and
need and inform priorities for the Parish Council. It will also enable
the community to influence the Community Strategy and other documents
and plans, locally and regionally.
The telephone mast, which it is proposed will be erected near the
Chevron Garage, was discussed. There is a petition which those who
object can sign.
Traffic calming was discussed, but no formal proposal has been put
forward.
SM reminded everyone that if they had an issue they wished to raise
they should inform their Parish Councillors prior to the meeting,
preferably in writing (although a verbal communication or asking someone
else to produce the concern in writing would be acceptable).
6. Report on Fun Day
The event went well, but with fewer children than usual – it clashed
with a number of other events including the V Festival at Weston Park.
PP suggested that perhaps next year could be a whole day of activities
with wider community representation. It will be an item agenda for
February's meeting. The chair thanked PP and JP for their hard work.
7. Programme for 2005
DH has 24 people going on the trip to Blackpool
Illuminations. As numbers were not as high as expected they
have made a block booking on a scheduled coach and the DCA
trustees have agreed to supplement the ticket price and pay
£60 towards the cost of the trip. It is hoped it will help
to build community spirit and form friendships. JM wished
everyone a good trip!
The next Clear Out Day will take place on the 9th October
at the William Sutton Centre.
The Village Voices trip is being organised for anyone
wishing to see the final professional show, names must be
given to SM or JM by 15/09/05. There will be a coach or car
share to minimise the number of cars taken. They will depart
Doxey at around 5.15pm, see the show and move on to the pub
afterwards and anticipate departure from Marsden no later
than 11pm.
8. Doxey Times
Dates of future Life Support sessions
Reminder of the Friendship Group
Churches Christmas Tree Exhibition
BBC Radio Courses
Advert for position of DCA secretary
CAB Surgeries
Photography Group
9. Correspondence
The monthly community matters mailing has arrived
Live and Local flyers were distributed
David Kidney MP sent details of a meeting on 21st
September at Rising Brook Baptist Church for anyone
interested in Big Lottery funding
The BBC is running a couple of workshops on radio
programme production. They will take place on a Wednesday
afternoon and a Saturday. Anyone interested should let JM
know. If there are more than 10 people interested they will
host a session in Doxey
Staffordshire university is putting on a programme of
community practice courses offering graduate certificates
and Masters degrees in the subject
Mike Day (Laura’s dad) has offered to run another series
of three photography workshops. They will teach the
principle of good photography and look at a range of
subjects, including digital photography and using a computer
to enhance/edit pictures
The Citizens Advice Bureau has funding to provide a
number of outreach surgeries on debt issues. They are
planning to have a number of days at the William Sutton
Centre
PEP – a training body are providing a free course in
Birmingham on 6th October. JM attended last year
and found it useful
A request was received to provide financial support to
the Senior Citizens lunch. It was agreed that we would
contribute £70 as we did in 2004
The harvest supper will take place at the church on
24/10/05, at 7pm. The charge towards the meal and
entertainment is £5 for adults and a voluntary donation for
children
DCA had been invited to display a Christmas tree
decorated to reflect what the Association is about, in the
church's Christmas tree display. It was agreed that the DCA
would accept – details to be discussed at the October
meeting.
10. Any Other Business
The film of Doxey which was made as part of last years
film festival will be shown at a future meeting and at the
coffee morning if people would like to see it. Anyone that
was a child during the war is invited to attend an event at
the school to answer questions about their experiences. This
years events will take place in Castle Church and include
subjects such as evacuation during the war. They will host a
VJ day celebration (Doxey people, with food supplied by
Sainburys, will provide the catering). JC, PP, JP and George
O’Brien would be interested.
The BBC is working in conjunction with Culturegen to make
a Time Capsule. We have been asked to produce a one minute
long DVD on any subject. Ideas suggested include posing a
relevant question about a local issue, e.g. youth barn/speed
bumps. Anyone with ideas should talk to John Smith
The Church is planning to have an outdoor Christmas tree
with lights this year. . The DCA had purchased lights in the
previous two years and it was agreed that they should be
loaned to the church.
JE went to Proms in the Park at Lichfield and recommended
that next year the DCA organise a trip. It is fun and free
of charge and features a wide range of music
SMo informed the group that she is taking up a new post
in Lincolnshire in early October and will no longer be able
to attend the DCA meetings. She thanked the group for their
support and friendship
SC thanked everyone for the card she received whilst in
hospital recovering from a hip operation
9. Date of next meeting
The next meeting will take place at 7pm on Wednesday 12th
October at the William Sutton Centre
(click here for
printable (pdf) Version )
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Doxey Community Association
Minutes of the meeting held on 12 October 2005
Present: Nigel Barnett, Sally Hems, David Hughes,
Joan Moore, Stephen Moore, John Perks, Pat Perks,
Barbara Simpson, Gill Smith, Alan Thomas, Mike Turner
1 Minutes of last meeting
The minutes of the meeting held on 14th September were agreed as a
correct record.
2 Matters arising
There were no matters arising not dealt with elsewhere in the agenda.
3 Trustees meeting
A trustees meeting had been held on 4 October, as part of the
requirement for at least two trustees meetings per year. At the meeting
the role of the trustees had been explained, there had been a financial
report and past and future activities of the DCA had been reviewed. The
following decisions had been taken.
A donation of £85 should be made to the senior citizens’ Christmas
dinner.
Because a speedy decision was sometimes required in response to
requests from outside bodies for use of the party tent, responsibility
for this should be delegated to the DCA chair.
In discussion the question of insurance for the party tent was
raised. It was thought that the premiums would be too high to be
worthwhile. Also, most events for which the tent would be used would
have insurance which should cover the tent anyway.
4 Clear our day
This had been particularly successful. MT estimated that something
like 98% of all items had been recycled, even though more items than
usual had been brought. He thanked the eight helpers on the day; the
biggest number so far, including one who had not helped before.
5 Neighbourhood Watch
The inaugural meeting for the Brooklime Gardens scheme was to take
place in the near future. It was noted that a potential co-ordinator for
a scheme around the Doxey Arms had been identified. It was not clear yet
what would be happening in Sutton Drive.
6 Trip to Blackpool
24 people had gone on this successful trip and some were already
talking about next year’s trip. DH expressed thanks for the subsidy. He
is willing to organise a trip next year. If enough people to fill a
coach took part, the cost would be much less. It was noted that the
subsidy may not be available next year. Agreed to put the matter on the
agenda for the DCA meeting in June 2006.
7 Film festival
Part of the Stafford Film Festival had been the creation of a film,
based on the festival’s theme of the Second World War, of a street party
in Castletown. Most of the children and some of the adults in the cast
were from Doxey and most of the food had been prepared by Doxey people.
Unfortunately the weather had made for difficulties but it had been felt
that the experience had been valuable for those taking part. It was
regretted that Doxey Primary School had not co-operated in recruiting
children who would have benefited most from the experience to join the
cast. A showing of the finished film had taken place the evening before.
8 Life support project
The first session had taken place with 11 people attending and all
being successful. There had been a good response to the further notice
in Doxey Times.
9 Digital photography course
There had been a good response to the further notice in Doxey Times
and it was hoped to start the course in a few weeks’ time. This would be
on a Saturday or Sunday morning. Mike Day would be asked whether he
would put on a second course to meet demand.
10 Village Voices trip
There are places for all who want to go to Marsden on 28 October.
Some are staying overnight. It is still hoped to be able to get a
minibus. About 30 people are likely to be going from Doxey in all.
11 Parish Council
NB gave a brief report on the work of the parish council. The major
issues are the parish plan and traffic calming. The aim is to get a
large number of people involved in the plan. A survey is to be issued in
the traffic calming. It was announced that the application for a
telephone mast near Baxter Green had been refused. The parish council
was hoping to put up a new notice board for the community.
12 Doxey Times
The following items were suggested.
Parish plan Report on clear out day Traffic calming Date of next DCA
meeting Friendship Group Post of secretary
Life support project Digital photography Chocolate evening
Invitation to the senior citizens’ Christmas dinner
There was discussion of printing arrangements for Doxey Times. Agreed
that the DCA should investigate purchase of a suitable printer.
13 Correspondence
(a) The autumn issue of Sundial, the magazine of Local
Agenda 21, had been received.
(b) Details of training courses provided by PEP had been
received.
(c) The latest issue of Community Matters’ journal had
been received.
(d) The DCA is to receive another award at the Green Awards
ceremony on 20 October. Agreed that Joan Moore should collect
this.
14 Other business
(a) It was reported that the play area at the end of Greensome
Close was in bad condition. NB said he would contact the Borough
Council.
(b) It was reported that fencing and gates on the Universal’s
field beside the football pitch were to be repaired.
(c) There was a discussion about the toilets at the parish
church and the need to provide facilities for disabled people.
(d) It was reported that mini motorbikes were being ridden on the
Universal car park. This led to a wider discussion of the need to
provide for a variety of activities for young people to allow for
choice.
(e) A meeting had been held of people who wished to follow up the
Village Voices project with another piece o theatre. About 30 people
attended. It had been agreed to work towards producing a pantomime
at Easter 2006.
(f) Street meetings with the police. Doxey’s community police
officer had asked for suggestions about these. It was noted that the
police had daytime meetings at weekends in mind for the winter
months, but the meeting felt that early evening meetings might be
feasible. Suggested locations were the following.
Outside Doxey Stores Outside the church
Outside the Doxey Arms The green area by Greensome Crescent
Sutton Drive
The passage between Marsland Close and Greensome Close
15 Next meeting
Wednesday, 9 November 2005
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Doxey Community Association
Doxey Community Association
Minutes of the meeting held on 9th November
2005
Present: Nigel Barnett, Hannah Burgess, John Corcoran, Susan
Corcoran, David Hughes, Joan Moore, Stephen Moore, John Perks, Pat
Perks, Denise Peel, Barbara Simpson, Gill Smith, Mike Turner, Adrian
Venables.
Apologies: John Peel, Alan Thomas.
Minutes of last meeting
Minutes of the last meeting held on the 12 October were agreed as a
correct record.
Matters arising
Neighbourhood Watch
There has been a good response to the project in
Brooklime Gardens, with 23 households participating. However there are
problems with the signposting, as lampposts cannot be used due to legal
reasons. Permission is being sought for alternative means, e.g. ground
floor flats (PP)
Village Voices
21 DCA members attended the final performance of the professional
version of Village Voices. An archive file for the play has been created
on the DCA website. (JM)
Life Support Course
The course is in two parts; the first training for
life support for adults and older children and the
second for younger children and infants. The course
is funded by a grant from the Community Council of Staffordshire and is
free of charge to participants. It has been fully attended. To date, 20
people having been trained in the providing life support for children
and adults. Next session could be held later in November, or early
December. (JM)
Digital Photography Course
The course, free of charge, was held on the 5thsNovember.
18 people attended the course. There will be two groups for the second
session, one on Monday 14th November and one on Thursday 24th
November. The topic for the session is transferring photographs from the
digital camera to the PC and using software to change the pictures.
Participants have agreed to contribute 50p per session to the tutor's
travelling expenses.
Parish Council
The Stafford Borough Council was contacted regarding
the clearing of the play area at the end of Greensome Close. Response
from the council is pending. NB to arrange meeting with council-
preferably on site. NB will advise on the time and date of that meeting
so local people can be there.
Parish Church Toilets
There is a lack of adequate funding for the provision of disabled
toilets. Fund raising ideas were put forward. It was suggested that a
Doxey day or weekend could be organised jointly by the DCA, Parish
Council, Church, and School etc with all local organisations
collaborating on planning. Funds raised would be for the toilet
improvements at the church. GS suggested that local youth bands should
also be involved. The notion of a Doxey Day/ Weekend would be on the
January 2006 agenda.
Activities for Young People
Youth Forum: a Christmas tree display to be arranged,
and decorated by (HB). There is need for a recruitment drive for new
members to join the youth forum. A meeting will be held on Monday 14th
of November. NB is in discussion with Juliet Prince regarding the
setting up of a youth club in Doxey. The developments in activities for
young people to be on next meeting agenda.
Pantomime
(i) Script Play
Scripts for the pantomime, Mother Goose had been bought. Performance
rights and video rights had been obtained. Performance dates have been
set for Friday 21st April 2006 in the evening and Saturday 22nd
April in the afternoon.
(ii) Rehearsals
A script read through was attended by 28 people on the Sunday 6th
November. Future rehearsal dates are to be decided
(iii) Play Support
The video team has been arranged (GS).
Mike Beach is interested in editing Doxey elements
into the script.
The DCA are seeking a Director, in order to commence
casting.
Meeting to be held with Jim Wheeler from CultureGen
to discuss future collaboration.
There is no funding for the project, although it was
suggested by the treasurer that surplus from the Mikron project should
be used.
Doxey Times
Items for be include are:
Youth Forum Christmas tree display
Friendship group Help with the distribution of the Doxey Times
Digital photography Life Support
Pantomime news
SM offered to do press releases for items that did not meet the Doxey
Times publication date.
Other Business
There have been 27 expressions of interest in the
Blackpool trip in August/September 2006. The trip will be advertised in
June 2006 of issue of Doxey Times. If there is sufficient demand DH will
order a 52 seater bus. This would bring the cost down to £10 per person.
An activity calendar will be prepared to aid in
planning DCA activities. This will be an agenda item at the next
meeting.
An independent qualified accountant to examine the
accounts has been identified.
Correspondence
SBC Supervised walks and Volunteer Walk Leader Training - contact LA
21 on 619676
SCC: food and policy health action group regarding health food and
locally produced foods – contact JM or Brian Camfield 277983
SBC: Local Development Plan deadline 12 December 2005. The relevant
document can be down loaded from internet – contact SM
SCIOS Questionnaire regarding help and future help for the DCA
completed by JM and at the meeting
SDVS 18 Aug 2005 re our outstanding membership fee. BS to follow up.
Connections information contact JM
Telephone call to JM from Mr Spurway who lived in Doxey about 15
years ago. He had some suggestions for getting together Doxey residents.
JM told him about the website. He will be in touch again.
Date of next meeting
Wednesday 14th December at 7pm at the Sutton Centre.
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Doxey Community Association
Minutes of the meeting held on December 14th
2005
Present: Nigel Barnett, Hannah Burgess, John Corcoran, Susan
Corcoran, Claire Gaisford, Sally Hems Joan Moore, Stephen Moore, John
Perks, Pat Perks, Denise Peel, Barbara Simpson, Gill Smith, John Smith,
Mark Smith, Mike Turner, Adrian Venables.
Apologies: Jane Essex
Minutes of last meeting
Minutes of the last meeting held on the 10th November 2005
were agreed as a correct record.
Matters arising
Neighbourhood watch PP reported on the Brooklime Gardens scheme. They
had been receiving regular information from the police. This concerned
crime in other parts of Stafford. JM reported that a co-ordinator was
ready to get started in the town end of Doxey, but was waiting for more
information. There was no report of action at the other end of Doxey.
Reports
Christmas tree exhibition. SC reported. About 60 people had visited
the exhibition over the three days, about half at the event on the
Sunday evening. Unfortunately, there had been difficulties with the
youth forum tree, but Adrian’s efforts in getting the outside tree up
were much appreciated. It had been generally felt to be a worthwhile
effort. £300 had been raised for the Church’s charity for street
children in Colombia. The meeting was reminded of the carol service next
Sunday and carols round the Christmas tree on the 21st.
Digital photography
JM reported on the activity so far. The third, trouble shooting
session, will take place on 14th January. JM will discuss with Mike Day
whether to start a new course or take the existing group further on.
Thanks are due to Mike for what he has done so far.
Life support course
23 people have now done the full range of training. These included a
number of people who have not previously taken part in any DCA activity.
The next session is on resuscitating adults and older children, on 29
December.
Parish council
NB gave a report of activities of the parish council. The most
notable had been the drop-in for the parish plan. As a result Mike
Turner had now taken on the role of "champion". He gave an account of
how he saw the plan developing. He was beginning to identify a number of
people who would form a steering committee and it was hoped to have a
first meeting early in January. He spoke about the three dimensional map
which the schoolchildren were to make and hoped that some outcome of
this exercise could be presented to them before the end of the summer
term.
Senior citizens’ Christmas Party
65 people attended. It was reported to have been well enjoyed by all.
Mark Smith was thanked for the work which he and his team had put in. It
was noted that Mark would probably be away at the time the next party
was due and a new organiser would probably have to be found. There was
some discussion of earlier activities of this kind at the church.
Pantomime
JS gave a report on the current position. The pantomime has been cast
for the most part with about 20 people taking part, but the addition of
parts for children might mean another 20 people would have an acting
part. The first performance would be on 21 April. JM is busy seeking
grants, with a total expenditure of £6000 envisaged and a maximum
audience of 600 over two (three?) performances. It was noted that Sheila
Ball would co-ordinate productions of costumes, but some help with
design was still needed. It was suggested that there might be students
at Stafford College who could help. NB said he would make some
enquiries.
Visit of Rotary’s Santa Claus
This had gone off without hitch. The presence of DCA members was
helpful. It had been possible to forestall trouble by talking to some of
the youths who were around. The visit was well received by many children
in Doxey and their parents. The absence of our local police officer was
due to his inability rather than unwillingness to be there. However, it
was pointed out that it shouldn’t be necessary to have the police in
attendance at every event such as this.
Forward planning
The following events are expected to take place next year.
Pantomime - 21 April
Clear-out days - April and October, dates to be fixed by MT
Plant sale - 6 or 13 May
AGM - 19 May
Trip to Blackpool - September or October, date to be arranged
by discussion between Dave Hughes and likely participants
Social event in place of an August DCA meeting
Doxey Day
Doxey Day had been discussed at previous meetings. The idea would be
to have a whole day or even two-day event which would include the fun
day and some kind of fete, with all Doxey organisations contributing to
planning and organisation. Further discussion to take place at the
January meeting of the DCA.
Doxey Times
The following items were suggested.
Request for more deliverers, possibly listing areas where they are
required
Thanks for the Christmas party - and possible request for an
organiser next year
Continuing activities: DCA, Friendship Group, PC, life
support.
Possibly an item about bus passes for people with disability
A report from the meeting about youth activities (See
Correspondence)
It was noted that the item about bus passes was relevant to all of
Stafford and not just Doxey. A letter to one of the local papers could
be useful.
Correspondence
(a) A letter had been received from the parish council inviting the
DCA to send a representative to a meeting to discuss possible youth
activities in Doxey. It was suggested that Tunga might be able to
attend.
(b) Training opportunities
(c) Community Matters newsletter with lots of ideas and helpful
suggestions for community groups. JM asked whether anyone would be
prepared to receive this in future and report on items which might be of
special interest to DCA.
(d) Walkwise. Notification of walks arranged for the next three
months.
Youth forum
There was nothing to report. It was not know whether the request for
new members which had been put in Doxey Times had got any response.
Date of next meeting
Wednesdays, 11 January 2006
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DCA - 2004/5
Chair’s Report to the Annual General Meeting of the Doxey
Community Association
May 11th 2005
This year the Community Association has built substantially on the progress
made last year. Rather than follow a chronological account of the year I have
grouped the association’s achievements and activities into areas in which I
believe that the DCA has made a difference to the lives of people living in
Doxey and in the wider area.
Meetings
The association's monthly meetings have been very well attended, some 20-30
people attending each meeting. Overall 47 people have attended one or more of
the associations monthly meetings. Meetings now begin at 7pm instead of 7.30pm
and this seems to suit people. We had a talk from Mr Solly, the retiring
headteacher in June. Kate Lee from Stafford College came to discuss FE provision
in Doxey in November and in February Mark Gates of the Parish Councils
Association talked about the responsibilities of being a Parish Councillor.
Doxey Times
Doxey Times has run to 12 editions since last May – and one of those was a
double pager. Through its columns Doxey people have been informed of events and
issues arising in Doxey and in Stafford. Thanks to Stephen, Doxey Times’ editor,
to Sally and the team of deliverers who get out each edition cheerfully and
promptly.
Coffee Morning
It is now almost six years since Pat and John Perks organised the first
coffee morning at the William Sutton Centre. The event is held each Monday
morning at 10.30am. It is well attended by between 20 or 30 people each session.
Everyone is made welcome and each meeting provides the opportunity for people to
meet old friends, to make new ones and to keep in touch with what is happening.
In addition to the Monday sessions there has been a Christmas Lunch. If you
would like to attend but have problems with transport please contact Pat or
John.
Young people
The DCA is proud of the youth forum, which it helped to establish, now in its
fourth year. but it should Members of the Youth Forum have contributed to
discussion at each of the DCA meetings. We look forward to the progress of the
Forum in its quest to secure facilities for young people in Doxey and have
pledged our support for the Leisure Barn project which they have planned with
guidance from Sue Fox of Staffordshire County Council and a number of
specialists.
Events
Doxey Day was held in July. Instead of a fete we had an afternoon when
the many Doxey groups and organisations came together to display what they had
to offer in the church hall. Dave Marston opened the event which was visited by
about 80 residents. There was an interesting mix of activities, Guides, the
walking group, Heraldry ad the National Childbirth Trust together with the
Friendship Group, the coffee morning, the Whist Drive, the Youth Forum, the
playgroup, the Community Association and the Church. Seeing all these
organisations together we realise that we live in a very lively community. The
decision to opt for such an easy to organise format was based on lack of time in
view of other concerns in the community. As it turned out the weather was wet
and cloudy and our traditional outdoor fete would possibly have suffered far
more.
Pat and John Perks organised a second annual Fun day in August 2004.
Many local children took part in the activities and it proved to be a social
occasion for parents, children and the DCA members who attended. Prizes were
provided by the William Sutton Housing Association. Thank you Pat and John for
your commitment to the children of Doxey.
Campaigns
The Doxey Post Office closed in May 2004 but the campaign to secure
some post office provision for Doxey continues. Ideas which are being pursued
are for a post office van, similar to the scheme being trialled in the South
West, a part time post office in non traditional premises a house, pub etc.
The five year campaign to establish a Parish Council has been
successful. Eleven residents were nominated and willing to stand for the nine
seats. In the event two withdrew and it was not necessary to have an election.
However in times when many parishes have difficulty in fielding enough
nominations Doxey can feel proud of the interest shown. The Doxey Parish Council
has its first meeting on May 18th at 6.30 in the Sutton Centre. On
behalf of the Community Association I wish it well.
The environment
The environment has again been high on the agenda of the Community
Association. A squad of Doxey litter pickers helped with the clear up in
Stafford in preparation for the judging of Britain in Bloom. The association is
represented on the Local Environmental Quality Group which as well as
improving the environment seeks to improve responsible public access to wildlife
sites.
In October the association received a Green Award from the Borough
Council in recognition of litter picking, the Clear Out days and the Garden
Sale. The Clear Out days enable people to recycle their unwanted items by
offering them to others. Thanks to Mike Turner for organising these events. The
latest Clear Out day was held just last Sunday, organised by Mike. As
usual lots of items were brought in and most of it went to good homes. We met a
number of residents who were new to Doxey and the event was also an opportunity
for Doxey residents to meet.
The garden sale held each spring, gives an opportunity for people to
buy plants and garden items, surplus to the needs of other gardeners in Doxey,
at low prices. The next garden sale will be held this Saturday - 14th
May – on the car park of the Three Tuns. Bring your surplus plants and garden
tools etc and get some bargains, There will also be a bric-a-brac- stall.
Registration as a charity
Until April this year the Community Association operated under its
constitution which had been drawn up by those residents who had set it up.
However as the Associations has grown so has its business and the amount of
money it handles. By registering as a charity the Association safeguards its
funds by making itself accountable to the Charity Commissioners as well as to
the people of Doxey. An extraordinary meeting in January approved a new
constitution for the Association. This was approved by the Charity Commissioners
in April.
Our new status as a charity does mean that we must have a membership. In the
past any resident of Doxey could vote at meetings, Now only members can vote.
However the membership subscription is 50p per year which we hope will not deter
anyone from joining. The treasurer will receive subscriptions and maintain a
list of members.
Our charitable status does bring benefits such as enabling us to apply to a
wider range of sources for funding.
The Arts in Doxey
The Village Voices project report is provided on a separate sheet.
That is a summary of the work of the Community Association in the past year.
We have taken on new challenges as well as developing the initiatives begun in
previous years. We have been fortunate in recruiting active members. Being an
active member can include: attending meetings; contributing to or delivering
Doxey Times; organising an event or helping someone who is doing so; taking on
secretarial or financial responsibilities. We still need more active members.
Come and join us. The Doxey Community Association is alive, flourishing and
working in the interests of Doxey.
Finally, my thanks to those active members who have worked so hard this year.
|Barbara Simpson, our treasurer, has not only kept the money in order, she has
also guided through the process of registration as a charity. Sarah Jessop, our
secretary has been diligent in minuting meetings and in drawing up agendas.
Sarah can not by with us tonight – she and Owen are honeymooning in faraway
places. We wish them well.
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